Did you know that 93% of companies that lost their data center for 10 days or more due to a disaster, filed for bankruptcy within one year of that disaster? What would happen if all your important documents disappeared? Think about what would happen afterwards, it could be devastating. Having a disaster recovery strategy in place is key part to any business to keep the flow of business continuous and to provide ease of mind.
What if some sort of disaster happened and destroyed every shred of data that you stored? Luckily, document management software can save that. Providing a secure backup plan to ensure continuous data access and integrity can be achieved with a document management system.
There are three important factors that go into keeping your business safe and secure. Those factors are Preparation, Recovery, and Compliance. Preparation is just how it sounds, being prepared before disaster strikes is always essential in business. Why be reactive when you can be proactive. Having a filing cabinet full of physical paper documents is extremely vulnerable and can be damaged, lost, or destroyed at any point in time. Having a digital filing cabinet electronically stored will have the best chance of recovery. Having a Disaster Recovery License, administrators can maintain a licensed “hot site” for continuous access to your records, in a single location. Many organizations have to follow compliance regulations when it comes their documents. Document management software can keep those documents organized, secure, and compliant through the different features of the actual software. Document management software makes it easy to be compliant so that in an audit emergency, your business can prove it is abiding by the rules set in place.
Comparing costs of going paperless compared to the consequence of losing all your files, or even your business, is extremely immaterial. For more information please contact us today as your document management professionals to see how we can keep your business safe, secure, and protected.